A noddy MS Outlook question

[mathare]

I have set Outlook up on my work PC to pick up my work (Exchange) e-mail and my home (POP3) e-mail. But what I really want is for Outlook to download work e-mail to one inbox and home e-mail to another .pst file.

Can it be done? And if so, how?

At the minute I have it all going into my work inbox and then via an Outlook rule my home e-mail is being moved to a different inbox. Is there a better way of doing this?

[Win2Win]

Maybe!

If you use the 'Archive' function, this sets up another PST file. :)

If you right-click on the Folders part on the left, you get an option for New Folder. If it's a top level one, it may start another PST file. Never tried it myself, but I have two top level folders, one for archives, both have different PST's.

[mathare]

I have a different problem now anyway in as much as I don't think our Exchange server will let me send from my home e-mail account. I can't get to the SMTP server so I may be wasting my time with this anyway and I will have to stick to the crappy web interface for my home e-mail

[MarcusMel]

Have a look at tool rules wizard.

You can direct emails to different folders using this

[mathare]

Have a look at tool rules wizard.

You can direct emails to different folders using thisI know, that's what I have done :)

[GlosRFC]

Can it be done? And if so, how?


Yes! Upgrade to Outlook 2007.

Earlier versions of Outlook will only allow you to manipulate one pst file at a time. So you're limited to using a rule to divert mail from a specified account into a different folder....but within the same pst.

Out of interest, why would you want a separate pst file anyway?

[Win2Win]

Probably to take home :) He gets lonely!!

[mathare]

Yes! Upgrade to Outlook 2007.

Earlier versions of Outlook will only allow you to manipulate one pst file at a time. So you're limited to using a rule to divert mail from a specified account into a different folder....but within the same pst.

Out of interest, why would you want a separate pst file anyway?I dunno really. I just thought it made it easier to keep work and home separate. But as I can't connect to my home e-mail SMTP server I assume my Exchange (work) server is blocking it so I can read incoming home e-mails via Outlook but not send on that address.

[GlosRFC]

The commonest reason for people asking is that emails on the remote server are often deleted if you read them from work. So when you get home, and run your email client, they're no longer available.

Getting around this is simple...on your WORK email client (Outlook) go to Tools, Email Accounts, select your HOME account, click the Advanced and
then select the option to keep a copy of the messages on the server. This way they'll still be there when you get home.

[mathare]

I have done that, but as I can't access my SMTP server it's all kinda pointless anyway

[GlosRFC]

You can set up a different pst file by selecting File, New, Outlook Data File. This will be stored in your C:\Documents and Settings\user_name\Local Settings\Application Data\Microsoft\Outlook folder.
You can then use the specified account rule to move any home emails into that pst file but it's not always guaranteed due to an Outlook bug:
http://support.microsoft.com/kb/907651/en-us

[TheOldhamWhisper]

I have done that, but as I can't access my SMTP server it's all kinda pointless anyway

One of the most common causes for this is that the SMTP server requires authentication - Tools>Email Accounts>Change>More Settings and it's the second tab.

[mathare]

Blueyonder/Virgin Media says that needs to be unchecked that box.

I have all the settings as they should be according to my ISP but I still can't get the SMTP server

[GlosRFC]

You can't access the Blueyonder SMTP server unless you're dialling in from your BY telephone line.